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How to organize effective community meetings

Community meetings are an intrinsic and essential part of modern day community living. Organizing of such community meets ups in an organized and structured manner can allow members of the society to have an interactive session rather than a dull customary meeting or an erratic /disorderly discusssions and decision Here are some recommended tips that one can use in order to organize effective community/Committee meetings in one’s apartment or housing society that goes a long way in creating a platform for extensive thought exchange leading the improvement of the whole…

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Most meetings need people playing four roles

Most meetings need people playing four roles: 1-Leader convenes the meeting 2-Facilitator keeps discussion and decision-making process moving along 3-Recorder takes notes on paper, laptop or on flip charts 4-Timekeeper reminds leader when time almost up for a given item. Make sure these roles are assigned prior to a meeting Leader role The leader convenes the meeting and takes responsibility for communication before and after. The leader may lead discussion on all items or may ask others, including a facilitator, to lead all or parts of the meeting. This enables…

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ways in which feedback is with meetings

Develop your feedback skills by using these few rules, and you’ll soon find that you’re much more effective. Feedback should be about behaviour not personality The first, and probably the most important rule of feedback is to remember that you are making no comment on what type of person they are, or what they believe or value. You are only commenting on how they behaved. Do not be tempted to discuss aspects of personality, intelligence or anything else. Only behaviour. Feedback should describe the effect of the person’s behaviour on…

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Running Effective Meetings: Preparation for Meetings

No matter how informal the meeting, preparation in advance can improve the effectiveness of the meeting itself. When planning a meeting, visualize in advance how the meeting will unfold: who will stand where, how long the presentations will last, how the meeting will be organized. Homework When sending materials in advance of the meeting, be clear what home work you are asking attendees to do. For example, if you send a document for review, ask for comments on specific aspects of the document – different reviewers are asked to comment…

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Helping People to Contribute Effectively During Meetings

There are many reasons for non-participation during meetings including lack of preparation, shyness, being overawed by rank or someone’s specialist knowledge, being put off by another’s aggressiveness or dominant behaviour or just pure laziness. To draw out the silent type and protect them from intimidation it might be helpful to ask questions that tap their expertise, praise their good ideas, openly note their contributions, call on those that are shy or junior first. Of course you may also have to limit the long winded. This can be done by setting…

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Trainyoucan

Tips for Making Better Contributions in Meetings

There seem to be two kinds of people in business meetings: those in love with the sound of their own voice, and those who don’t make a peep. We’ve all been there, wishing someone would either be quiet or speak up, but finding the right balance is easier said than done – a big reason many meetings fail in their main purpose, which is to align views and plans toward some shared goal. We can’t always silence the guy needing to be the smartest one in the room or coax…

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14911 Formal Meetings

SAQA REGISTRATION ABOUT THIS COURSE TRAINYOUCAN (ETDP SETA) Accredited Training Network and its members is committed to follow all the ETQA requirements as stipulated by SAQA.  This unit standard is intended: To provide fundamental knowledge of the areas covered For those working in, or entering the workplace in the area of Business and Organisational Communication As additional knowledge for those wanting to understand the areas covered COURSE SUMMARY People credited with this unit standard are able to: Prepare for a meeting Contribute to meeting discussions Contribute to group and/or team…

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